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Terms, Conditions & Disclaimer
HR Document Library

Terms & Conditions

Effective Date: 05/01/2025

Welcome to SIMPLIFYhr’s Document Portal and Chatbot Service. These Terms & Conditions (“Terms”) govern your use of our website, document portal, and chatbot services. By accessing or using any part of the portal, chatbot, or related services (collectively the “Platform”), you agree to be bound by these Terms.

  1. Definitions
  • “Company,” “We,” “Our,” or “Us” refers to SIMPLIFYhr.
  • “You” or “User” refers to any individual or entity accessing the Platform.
  • “Content” means any documents, information, data, templates, or communication shared via the Platform or chatbot.
  • “Services” means the HR-related guidance, downloadable content, chatbot responses, and user tools available through SIMPLIFYhr’s Platform.
  1. Authorized Use

By accessing the Platform, you represent that:

  • You are authorized to act on behalf of your company or employer;
  • You will only use the Platform for lawful HR-related purposes;
  • You will not share login credentials or access with unauthorized individuals;
  • You will not use the chatbot or documents in a way that violates any applicable law or regulation.
  1. Confidentiality and Data
  • All user-submitted information remains confidential and is handled in accordance with our [Privacy Policy].
  • You are responsible for safeguarding your login credentials and ensuring your submissions do not contain confidential employee data unless explicitly instructed to do so.
  • SIMPLIFYhr does not store Social Security numbers, medical records, or payroll banking information.
  1. Use of Chatbot and AI Features
    • Our chatbot is designed to provide informational content only and is not a substitute for professional or legal advice.
    • We do not guarantee the accuracy, completeness, or applicability of chatbot responses. The information is based on general HR practices and may not reflect the most current legal developments or apply to your specific circumstances.
    • SIMPLIFYhr is not responsible for decisions made based on chatbot interactions.
  • Any questions or issues that may impact your business operations, employee relations, or legal compliance should be directed to your employment attorney or qualified legal advisor prior to taking action.
  1. Intellectual Property
  • All materials provided on the Platform—including templates, forms, videos, and written guidance—are the property of SIMPLIFYhr and are protected by intellectual property laws.
  • You may download and customize documents for internal business use only.
  • You may not resell, sublicense, reproduce, or distribute any content without express written permission from SIMPLIFYhr.
  1. Limitation of Liability

SIMPLIFYhr provides HR tools, templates, and chatbot responses for informational purposes only. We are not liable for:

  • Errors, omissions, or misinterpretations of information or chatbot responses;
  • Decisions made or actions taken based on Platform content;
  • Losses, damages, or claims resulting from the use or misuse of documents, chatbot interactions, or recommendations.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES—EXPRESS OR IMPLIED—INCLUDING BUT NOT LIMITED TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

  1. No Legal Advice

SIMPLIFYhr is not a law firm and does not provide legal representation or legal advice. All tools and communications are designed to support HR compliance best practices but should not be interpreted as legal counsel.

  1. Third-Party Tools

The Platform may link to or integrate with third-party software (e.g., ADP, Gusto, Microsoft Teams). SIMPLIFYhr is not responsible for any issues arising from the use of those third-party tools or their privacy practices.

  1. Termination and Access Revocation

SIMPLIFYhr reserves the right to:

  • Suspend or terminate your access to the Platform at any time if misuse is suspected;
  • Update or modify services, chatbot functionality, or documents without notice;
  • Monitor usage for quality control and compliance with these Terms.
  1. Changes to Terms

We may update these Terms from time to time. The most current version will always be available on our website. Continued use after updates constitutes acceptance of the revised terms.

  1. Governing Law

These Terms are governed by the laws of the State of California, without regard to its conflict of laws principles.

  1. Subscription Terms and Cancellation
  • Access to the SIMPLIFYhr document portal and chatbot requires an active paid subscription.
  • By signing up, you authorize SIMPLIFYhr to charge your selected payment method on a recurring basis (monthly or annually, depending on your chosen plan).
  • Subscription fees are non-refundable after the initial 3-day cancellation window unless otherwise stated in a written agreement.
  • You may cancel your subscription at any time by submitting a cancellation request in writing or through the client portal. Cancellation requests will take effect at the end of your current billing cycle.
  • Upon cancellation, access to the document portal, chatbot, and other subscriber-only resources will be revoked at the end of the billing period.
  • SIMPLIFYhr reserves the right to modify subscription pricing, features, or access at any time with prior notice to active subscribers
  1. Contact Information

For any questions or concerns regarding these Terms, your account, or use of the Platform, please contact us at:

SIMPLIFYhr
Email: [email protected]
Phone: 888.322.5419
Website: www.wimplifyhumanresources.com